Transaction Coordinator Services

When a transaction is under contract, we will:

· Coordinate opening of the file with escrow and handle all documents securely.

· Introduction email will be sent providing a timeline of deadlines with a copy of the executed contract to coop-agent, buyer’s agent, buyer/seller - (Your client, as appropriate) lender and title company.

· Ensure documentation is complete, with dates, initials, signatures, and broker information

· Submit all required contract documents to broker for compliance.

· Send/request disclosure packages and retrieve signatures, if needed.

· Ensure the lender, title company, and broker receive all amendments or changes to the contract.

· Verify EM deposit and obtain receipt from escrow.

· Verify inspection date and time. Ensure all parties receive reports for review.

· Maintain contact with title company and lender throughout the transaction.

· Provide agent email updates on the status of the transaction keeping you informed.

· Update deadlines, due to any changes in the contract.

· Order Home Warranty per contract, if needed.

· Order HOA documents, if needed.

· Confirm inspection, in accordance with offer deadline.

· Monitor appraisal timeline and completion with the lender.

· Coordinate and monitor buyer’s loan status with lender.

· Ensure the buyer/seller is provided a copy of all documents.

· Remind agent to draft Commission Disbursement. If TC is completing CD request, form MUST BE approved by agent before submitting to escrow and compliance.

· Upload all disclosures, documents, and reports into agent online transaction management service as they are received or fully executed throughout the transaction, if applicable.

· Provide access to the transaction management service 24/7 to all parties to the transaction.

· Maintain constant contact with all parties involved for status updates and resolution of outstanding items/issues.

· Verify escrow has required documentation.

· Coordinate and confirm final walk-through.

· Schedule signing appointment for client and agent, if applicable.

· Conduct a final audit of file 7 days prior to closing to ensure all documents are uploaded and the file is complete.

· Confirm final recording and alert agents.

· Upload Final CD to online transaction management service for compliance.

· At close, we will provide a completed electronic copy of the fully executed transaction to your client.